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The Department of Sport and Recreation has developed a range of well-researched, yet simple-to-follow booklets, checklists, tips sheets and templates for clubs. You'll find information on a variety of topics faced by your sport and recreation club including:
- Starting a new club
- Constitutions and incorporation
- Planning
- Finances
- Sponsorship, fundraising and grants
- Marketing and promotion
- Volunteers
- Coaches and officials
- Committee meetings
- Member protection, insurance, liquor licences, risk and law
- Health and safety
- Juniors and youth
- Being inclusive
- Working with local government
- Facility development
- Event management
The resources are part of the Club Development Scheme, which provides assistance to Western Australian sport and recreation clubs and organisations to become better managed, more sustainable and to provide good quality services to members and participants.
So you want to start a club? Here is a step-by-step guide to help you through the process.
Booklet
Your club constitution and how to become incorporated.
Template
Sample of a constitution and rules for your club.
Planning is the key to the future for all sporting and recreation organisations, no matter their level, activity or size.
Booklet
Planning is the key to the future for all clubs, no matter the activity or size.
Templates
An operational or business plan is derived from the strategic plan.
This document provides information on the aim of the strategic plan and gives a timeframe as to how long the plan is valid, for example two to five years.
A strategic plan is a document that is designed to give the organisation some direction in the short to mid term (two to four years).
Managing the finances of a sport or recreation club can be a complex operation.
Booklet
How to be a smart and efficient club Treasurer.
Template
Job description template.
Many sport and recreation clubs operate with limited finances and need to raise additional funds through fundraising, sponsorship or grants. In order to be successful in raising funds for your club, it is useful to appoint a dedicated person, or establish a committee.
Booklet
How to get, look after and keep a sponsor.
Templates
Great fundraising ideas for clubs.
Great fundraising ideas for clubs.
Booklet
Simple tips to creating a marketing plan to promote your club.
Templates
Job Description template.
Sample of a marketing plan.
Booklets
How to be a smart and efficient club Treasurer.
How to effectively manage volunteers so that you keep the ones you've currently got while attracting new ones to your club.
Help for the overworked committee member.
Tips to get the best out of your helpers and members.
Everything you need to know on how to be a great President.
Everything you ever wanted to know on how to be a great Secretary.
How to work together to solve your club's problems.
Templates
Job description template
Job description template
Job description template.
Application form for potential volunteers.
Job description template.
The Volunteers (Protection from Liability) Act 2002 was proclaimed on 1 January 2003.
Coaching
Coaches booklets
Linking sport and recreations clubs with schools.
Important tips for junior coaches.
What to do and what not to do as a coach.
Officiating
Officials are an essential part of sport. They make sure everyone plays by the rules, that the game is safe and that the spirit of the game/event is observed and enjoyed by all. They have no stake in the outcome of the game/event.
Officials are an essential part of sport. They make sure everyone plays by the rules, that the game is safe and that the spirit of the game/event is observed and enjoyed by all. They have no stake in the outcome of the game/event.
Officials booklet
How to create a supportive, respective and appreciative environment for your officials.
Booklets
Successfully chair meetings from the club AGM to the simplest monthly meetings.
Ten steps to running a successful meeting.
Templates
Sample meeting agenda.
Sample meeting agenda.
Is your sport and recreation club inclusive?
Sample meeting minutes.
Appropriate and comprehensive insurance cover is vital for all organisations involving volunteers.
The provision of a safe environment and the well being of your club members is integral to the future of sport and recreation.
The Privacy Act 1988 outlines 10 National Privacy Principles, which are legally binding about how organisations (including not-for-profit) must handle personal information.
Risk management is being aware of what may happen in your business and taking steps to limit the chances of it occurring, or deciding that you accept that something may occur and that you are prepared for the consequences.
Booklets
A club guide to risk management.
How to meet your duty of care responsibilities.
Templates
Implementing an alcohol policy in your sporting club will take time. Planning and some necessary strategies need to be undertaken before producing a written policy.
Use this checklist to assist with the development of your risk management action plan.
A risk management template.
Sample of an alcohol policy in your club.
The Volunteers (Protection from Liability) Act 2002 was proclaimed on 1 January 2003.
Sports clubs play an important role in our community and it is important they provide a safe and healthy environment for players, coaches, officials and spectators.
Booklet
Making your club and activities safe for everyone.
Templates
A checklist to determine your club's current practices across a range of health issues.
A policy to ensure club's health practices.
A policy template to determine your club's current health and safety issues.
A Sportsafe case study.
A checklist to determine your club's current practices across a range of health issues.
Regular participation in physical activity and sport is important for young people's health and wellbeing. Being physically active and playing sport is therefore fundamental to their development.
Booklets
How to liaise with the relevant stakeholders.
Making your club attractive to youth.
Turning junior members into long term members.
Making your club and activities safe for everyone.
Linking sport and recreations clubs with schools.
Tips to get the best out of your helpers and members.
The changing needs of growing bodies and minds.
Important tips for junior coaches.
Pathways for the development of junior members.
How to meet your duty of care responsibilities.
Strategies to strengthen youth sports and recreation programs.
It is far more challenging for people with disabilities to enjoy the same opportunities to participate in sport, recreation or physical activity than it is for people without disabilities.
Booklet
How to welcome people of diverse backgrounds into your club.
Your local government authority is a key stakeholder for your club.
A positive relationship can be established with the local council by understanding the role of local government as well as putting a few simple strategies in place to keep them informed about your club and its needs.
Access to basic facilities is an important factor in the success of sporting clubs.
A stable, knowledgeable and well-functioning committee is the key to an effective club.
Template
Job Description template.
